Oldham Hall Booking Agreement 

Thank you for booking the Oldham Hall for your event. Before we proceed, please read the following booking agreement. If you have any questions, please contact the bookings team.

Booking Costs:

• £180 for the Oldham Hall and kitchen 5-11pm on Saturdays
• £20 per hour on Saturdays before 5pm and on Sundays
• £15 per hour Monday to Fridays

Full payment is required at the time of booking.  If a cancellation is made 4 or more  weeks before the date the hall is required, a full refund will be made.  No refund will be made for a cancellation of less than 4 weeks.

Guidelines and Conditions for using the Oldham Hall

This agreement is made between The Oldham Hall Management Committee acting on behalf of The Parochial Church Council of the Ecclesiastical Parish of Great Missenden with Ballinger and Little Hampden to be known as ‘The Oldham Hall Committee’ and the hirer named below in consideration of the quoted fee.

The hirer acknowledges the fact that they become the Duty Manager for the period of hire.  The Duty Manager is responsible for observing and performing the provisions and stipulations below by the The Parochial Church Council.

General:

1. The Oldham Hall is the responsibility of the Parish Church of St Peter and St Paul Great Missenden, not the adjacent School. Hirers should not contact the School or the School Caretaker at any time.
2. All applications for the hire or use of the Oldham Hall must be made by contacting the bookings team at bookings@missendenchurch.org.uk.
3. The person by whom the Hiring Agreement is signed must be at least 21 years of age and shall be considered to be the hirer and in charge and to have accepted responsibility for complying with all the conditions of hire. An organization shall also be considered the hirer and shall be jointly and severally liable, together with the person who signs the form on the organisation’s behalf.
4. The maximum number of people allowed in the Hall is 100.
5. The Hall may only be used for the time, dates and events agreed below. Changes to the agreed booking should be confirmed by email with the bookings team. Time should be allowed for preparation before and clearing up after an event.
6. The hirer shall not sublet the Hall or any part thereof. 
7. The Oldham Hall reserves the right to put a stop to any hiring which in its absolute opinion is not being properly conducted. Should such an occasion occur the hirer shall have no redress against the Oldham Hall.  The Oldham Hall also reserves the right in such circumstances to charge the hirer for any incidental expenses incurred.  
8. The Oldham Hall Committee reserves the right to refuse a booking and to cancel any booking or series of bookings; in which case a refund will be made.

 
General Requirements: 

1. Ensure that all Terms and Conditions of Hire are met.
2. Failure to comply with these requirements may result in the forfeiture of the Surety Deposit.
3. Obtain any Licence required e.g. if alcohol is to be sold during an event, it is the hirer's responsibility to obtain the necessary Licence after first obtaining permission from the bookings team.
4. Be on the premises at all times during the hire period.
5. Carry out safety checks.
6. Undertake to ensure capacity of the Hall (100 people) is not exceeded.
7. Report any evidence of damage or faults to the bookings team.
8. Avoid creating tripping hazards by leaving buggies, umbrellas, brooms etc in a safe place.
9. Blu tack, sellotape, tacks, drawing pins etc must not be used on the walls or pillars.
10. No person shall at any time interfere with the controls of the central heating.
11. No part of the Hall shall be used for commercial sales 
12. All areas of the Hall, including the toilets and the corridor are NO SMOKING AREAS. The adjacent school premises are also no smoking areas.  The use of any illegal drugs is also strictly forbidden.
13. The hirer will be responsible for ensuring that the noise levels are maintained within environmental health guidelines. 
14. The hirer is responsible for all damage to the Hall and to any property in the Hall occurring during the period of hiring or while persons are entering or leaving the Hall pursuant to the hiring, however and by whomsoever caused.

Safety:

1. Make sure that all emergency exit doors are clear and unlocked as soon as the hall is used and throughout the hiring. There are fire extinguishers in the Hall and in the corridor, plus there is a fire blanket in the kitchen. An announcement of the location of the emergency exits needs to be made at the beginning of the event.
2. Do not operate or touch any electrical equipment should there be signs of damage, water penetration, etc. nor leave electrical or gas appliances unattended when operating. In addition do not bring or use on the property any portable electrical appliances which have not been appliance tested.
3. There is a fire exit at the rear of the corridor behind the Hall, which has a push handle to open it. A first-aid box is on the wall in this corridor, opposite the kitchen door. 
4. No additional lights or extensions from existing light fittings shall be used without consent from the bookings team.
5. The hirer should have their own third party insurance.
6. Record any accident in the Accident Book which is kept in the rack in the corridor, and report to the Health & Safety Committee Member Margaret Gordon, Hollywood, Kings Lane, South Heath, Great Missenden.  01494 862580.
7. If there should be a fire, no matter how small, the Fire Brigade must be called and the building evacuated.

Kitchen: 

1. The hirer is responsible for complying with the hygiene laws if food and/or drinks are provided
2. The kitchen contains a hot-water boiler, gas cooker, refrigerator with a small freezer, crockery and glasses, and dishwasher all of which are available for use by the hirer. This equipment and the surfaces in the kitchen will be found in a clean condition and should be left the same at the end of the hiring. The hirer must indicate when booking if they wish to use the Dishwasher, for which a separate fee is charged. Instruction on its use will be given. Operating instructions for the hot water boiler are displayed on the wall in the kitchen.
3. Bring your own tea towels
4. Take ALL your refuse away, including bottles and cans.
5. Avoid creating slipping hazards by mopping up spills immediately
6. Children must not be allowed into the kitchen.
7. On conclusion of the hiring the fridge must be left on.

 
Safeguarding Children, Young People and Vulnerable Adults:

1. Safeguarding refers to the collection of measures that ensure groups such as children, young people, and vulnerable adults are protected from abuse, harm and neglect in society.
2. You are required to take all necessary steps to ensure the safety of everyone involved in the event you are organising in the Hall with particular care for children, young people and vulnerable adults.
3. We would draw your attention to the NSPCC's 'Recommended adult to child ratios' which can be accessed on their website.
4. Our church's Safeguarding Policy can be accessed here as can more guidance about safeguarding by following the link to the Diocese of Oxford's safeguarding site.

At conclusion of hire:

1. Keys are provided in a key safe and instructions of how to access this will be given once payment for the event has been made. It is the hirer's responsibility to ensure that the Hall is locked after use and the keys returned to the key safe. The hirer must check that all windows are closed, lights turned off and that all external doors are secure.
2. The Hall must be left clean and tidy at the end of the event. Brooms etc. are kept in the table cupboard. If the kitchen is used, all areas including the work surfaces should be left clean. IT IS EXTREMELY IMPORTANT TO CHECK THAT ALL BURNERS ON THE GAS COOKER AND HOBS ARE TURNED OFF.
3. Chairs should be stacked safely in stacks of seven. There is a chair trolley in the Hall. Tables should be replaced in the Table cupboard as shown in the photo beside the cupboard door. (Failure to leave the tables stacked properly could result in injury of the next person opening the cupboard.)
4. The piano must be replaced against the wall under the clock.  It must not be near a radiator
5. Hirer shall be responsible for switching off ALL lights.
6. Property of hirer is to be removed at the end of the hiring. The Oldham Hall accepts no responsibility for property left on the premises and has the right to dispose of such property at the Hirer's expense.
7. The hirer is asked to ensure that all persons attending the function show due consideration to those living in the vicinity of the Hall by leaving the premises quietly.
8. The hirer must report any loss of or damage to Hall property or equipment to the bookings team within 24 Hours.  The cost of replacement or repairs will be deducted from the Surety Deposit.

 

Purpose of Hiring
Date of Hiring
Hours of Hiring
Total Cost	£

 
 

Name of Hirer
Organisation
Address
Postcode
Telephone
Email

By clicking submit below, you are electronically signing this agreement.