St Peter and St Paul Booking Agreement and Safeguarding

Address: St Peter & St Paul Church, Church Lane, Great Missenden, HP16 0BA. The what3words to locate the Church are late.monks.myths
 
Thank you for your request to book the St Peter & St Paul Church (hereafter also referred to as The Church) for your event. Please read the following booking agreement. If you have any questions, please contact The Church.

Booking Costs 

• £91 per session, a session being a Morning, Afternoon or Evening, or part of.
• £80 for piano tuning per event
• £80 for streaming though Facebook. (You must obtain your own licence should you wish to stream copyrighted music). 

A switchable monitor is available at the organ console with two fixed camera positions for near and far conducting positions.
 
Full payment is required at the time of booking. If a cancellation is made 4 or more weeks before the date The Church is required, a full refund will be made. No refund will be made for a cancellation of less than 4 weeks. We would prefer payment by BACS.
 

Terms and Conditions for Booking The Church

These apply to both private bookings and those open to the public.
 
This agreement is made between The Parochial Church Council (hereafter referred to as 'The PCC') of the Ecclesiastical Parish of Great Missenden with Ballinger and Little Hampden and The Hirer named below in consideration of the quoted fee.
 
The Hirer acknowledges the fact that they become the manager for the period of hire.  The Hirer is responsible for observing and performing the Terms and Conditions as stipulated below:

1. The Church shall include the church building and the immediate land surrounding The Church. 
2. All applications for the hire or use of The Church must be made by contacting the Church Bookings Manager (details above). 
3. The Hirer will be required to complete the attached Risk Assessment at least three weeks before The Hiring so that it can be approved by the PCC. 
4. The Hirer must be at least 18 years of age and to have accepted responsibility for complying with the Terms and Conditions. If The Hirer signs on behalf of an organisation both The Hirer and the organisation be jointly and severally liable for complying with the Terms and Conditions. 
5. The Church may only be used for the time, dates and events agreed. Changes to the agreed booking should be confirmed by email with the Church Bookings Manager. Time should be booked for preparation before and clearing up after The Hiring. 
6. The Hirer shall not sublet The Church or any part thereof.  
7. The PCC reserves the right to terminate any hiring which in its absolute opinion is not being properly conducted or in the opinion of the Vicar is inappropriate or not permitted in a Church of England Church. Should such an occasion occur The Hirer shall have no redress against The PCC. The PCC also reserves the right in such circumstances to retain the key deposit for any incidental expenses incurred.   
8. The PCC reserves the right to refuse a booking and to cancel any booking or series of bookings; in which case a refund will be made. 
9. It is responsibility of The Hirer to obtain any Licence required (e.g. for the sale of alcohol) having first obtained permission from the PCC through the Church Bookings Manager. 
10. The Hirer shall be present on the premises at all times during the hire period. 
11.  A member of The Church will meet you at the beginning of The Hiring to ensure you have all you need and at the end to ensure all 'is back in place' and to lock up. 
12. The Hirer shall report any damage or faults discovered on entry to the Church Bookings Manager (not including damage/faults caused by the age of the structure) AND also any damage/loss to The Church or its contents caused during The Hiring within 24 hours of the hiring. 
13. The Hirer is responsible for any damage caused during The Hiring. The Church is a Grade I listed building, and all repairs are subject to the approval of the appropriate authorities. Blu tack, sellotape, tacks, drawing pins etc. must not be used on the walls or pillars. 
14. No part of The Church shall be used for commercial sales unless having first obtained permission from The PCC through the Church Bookings Manager. 
15. All areas of The Church and the immediate areas outside are NO SMOKING AREAS (to include all and any substances including electronic cigarettes/vapes). Please remove any cigarette ends from near the door. 
16. The Hirer shall consult with the Church Bookings Manager with respect to numbers expected at the hiring and arrange which doors are to be considered as fire & emergency exit doors. The Hirer shall familiarise her/himself with the location of the fire extinguishers. An announcement of the location of the emergency exits should be made at the beginning of the event. Consideration must be given to allocating a person to take responsibility for opening each exit and ensuring they have a torch or equivalent light. 
17. If you anticipate there will be more than 200 people at your Hiring the Church Bookings Manager must be consulted before completion of booking. 
18. Do not operate or touch any electrical equipment should there be signs of damage, water penetration. In addition, do not bring or use on the property any portable electrical appliances which have not been Portable Appliance Tested. 
19. A first-aid box is in the kitchen and the larger, accessible toilet. Please inform the Church Bookings Manager if you use any of its contents. 
20. No additional lights or extensions from existing light fittings shall be used without consent from the Church Bookings Manager. 
21. Please ensure any cables are taped/held to the floor to avoid trip hazards. 
22. The Hirer is to be aware that they are primarily liable for any accident, harm or injury which arises out of their activities whilst using the premises; that it is The Hirer's responsibility to ensure that the premises are safe for the purposes for which they intend to use them; and that The Hirer should consider public liability insurance cover. Note: Most organisations that operate on a regular basis are likely to have insurance cover and any individuals hiring the premises for a private function should check with their household insurers to ensure that the public liability cover would extend to include the organising of such an event. 
23. Record any accident in the Accident Book, which is kept on the Notice Board by the main door, and report to the Church Bookings Manager. 
24. As there is no public telephone in The Church, The Hirer must ensure a charged mobile phone is available in the event of one being required during The Hiring. 
25. In the event of fire and the Fire Brigade is required the building should be evacuated. The address of The Church is Church Lane, Great Missenden, HP16 0BA; and it's what3words are late.monks.myths. 
26. To avoid accidents, please keep an eye open for trip hazards by leaving buggies, umbrellas, brooms etc. in a safe place. Please mop up spills immediately. 
27. The kitchen contains a hot-water boiler, electric cooker, refrigerator with a small freezer, microwave, crockery and glasses. This equipment and the surfaces in the kitchen will be found in a clean condition and should be left the same at the end of the hiring. IT IS EXTREMELY IMPORTANT TO CHECK THAT ALL ELECTRICAL APPLIANCES (except the fridge) ARE TURNED OFF AND KETTLES UNPLUGGED. Please remember to turn the lights off. 
28. Children must not be allowed into the kitchen. 
29. Please bring your own tea towels for the kitchen and hand towels for toilets. 
30. Take ALL your refuse away, including bottles and cans. Please also take away your unused/discarded programmes and papers. 
31. The Church is to be left tidy at the end of The Hiring. If the kitchen is used all areas including the work surfaces should be left clean. Cleaning materials can be located in the larger accessible WC, at rear of church near tower door and in the kitchen. 
32. All furniture must be returned to its place before The Hiring. This includes the kneelers which should be 'hanging' or 'propped'. Taking photos may help. 
33. If you wish to bring any items into The Church for the period of The Hiring or have items delivered for use during The Hiring you must consult the Church Bookings Manager. 
34. Extra chairs placed in the central aisle must be in one line on one side of the aisle but not added to any row when a column blocks alternative exit. No extra chairs are to be added inside or cross aisles. 
35. Property of The Hirer and other users is to be removed at the end of the hiring unless agreed by The PCC through the Office. The PCC accepts no responsibility for property left on the premises and has the right to dispose of such property at The Hirer's expense. 
36. The Hirer is asked to ensure that all persons attending the function show due consideration to those living in Church Lane and Church Street by leaving the premises quietly. 
37. It is the responsibility of The Hirer to manage the car parking, perhaps by delegation. Note: care should be taken to avoid driving on the grass, especially in wet weather. 
38. The PCC of St Peter & St Paul with Ballinger and Little Hampden has a Safeguarding Policy - Promoting a Safer Church and is committed to the Church of England Code of Safer Working Practice (see our Policies page: https://www.missendenchurch.org.uk/policies) for safeguarding children, young people and vulnerable adults. If you require hard copies of this Policy or Code please contact the Church Bookings Manager. 

You are required to ensure that children, young people and vulnerable adults are protected at all times, by taking all reasonable steps to prevent injury, illness, loss or damage occurring; and that you carry full liability insurance for this. See paragraph 22 above. In particular this means that:

• you will provide the church with a copy of your organisation’s Safeguarding Policy/ies or if you do not have one adopt the current Safeguarding Policy - Promoting a Safer Church 
• you will also comply with the Church of England Code of Safer Working Practice unless you already have equivalent good practice guidance for work with children & young people or vulnerable adults, a copy of which you will provide for the church; 
• you will recruit safely all current paid and voluntary workers who work with children and/or vulnerable adults, by obtaining satisfactory disclosures from the Disclosure and Barring Service (DBS) where eligible, and keeping records of dates and disclosure numbers indefinitely; 
• you will keep a list of the names of all paid and voluntary workers with regular and direct contact with children/vulnerable adults, and update it annually; 
• you will always have at least two leaders over the age of 18 years in any group of children and young people, no matter how small the group; 
• no person under the age of 18 years will be left in charge of any children or young people of any age; 
• no child or group of children or young people should be left unattended at any time; 
• a register of children, young people or vulnerable adults attending the activity will be kept securely. This will include details of their name, contact details of parent/guardian/carer etc., date of birth and next of kin. For private bookings (eg. parties) you will ensure you have immediate access to the above details. 
• you will immediately (within 24 hours) inform the Parish Safeguarding Officer for The PCC of St Peter & St Paul, Great Missenden, with Ballinger and Little Hampden of: 
  • the occurrence of any incidents or allegations of abuse or causes of concern relating to members or leaders of your organisation, and contact details for the person in your organisation who is dealing with it 
  • any known offenders against children or vulnerable adults seeking to join your membership and manage such allegations or agreements with offenders in co-operation with statutory agencies, and with the church. 

Our Privacy Policy can be found on our Policies page.                                           

The Parish Safeguarding Officer for The PCC of St Peter & St Paul, Great Missenden, with Ballinger and Little Hampden is: Alan Mustoe, safeguarding@missendenchurch.org.uk, 07725 909 7337

By clicking submit below, you are electronically signing and agreeing to The Church's policies and Terms and Conditions above.